If your business heavily depends upon faxing for sales orders as well as customer and employee communications then it’s pretty easy to understand why having a completely mobile faxing system will make your company more competitive.
Just imagine, no more lost sales or customers due to busy signals, paper jams or because no one was in the office to catch that timely fax that needed your immediate attention. This is not to mention, how much online faxing will benefit your business if you have traveling sales staff or workers operating in the field, where fast communication is essential to the smooth running of your business.
Plus, you have to add in the fact that online faxing is much more secure than regular faxing since your faxes can be encrypted and no one has to see them but you. You can also securely store your faxes for later retrieval – months or even years after you received them.
Online faxing will make your company more nimble and keep it competitive in this dog-eat-dog business world. This has even greater significance when you consider today’s harsh economic climate; every company or business needs to make the most of any little advantage it can muster. Internet faxing will give your business that competitive edge, helping you to take your company to the next level.
How?
Most online fax service providers have corporate faxing plans which are completely scalable for any business. You can scale up your faxing numbers / lines as your business requires it. You can easily tool up or tool down, depending on how your business is going, allowing you to reduce spending during lean times or ramp it up when business is good. You can also do fax broadcasting, where hundreds or even thousands of faxes are sent out to your clients simultaneously, saving your company a lot of admin time.
To use the web or email fax, you have to first sign-up to an online fax service which will give you a local or toll-free fax number which you can send out to all of your contacts. You are also given an online interface where you can login to send and receive your faxes. You can also store your faxes in this online account. Your faxes are then sent via email as an attachment, usually in TIFF or PDF format.
One factor which you will always have to keep in mind is that your competitors are no doubt constantly trying to figure out new and innovative ways to enhance their own companies’ efficiency. To that end, they are probably already using advanced services like online faxing in an effort to outmanoeuvre your business and gain a foothold in your niche. Can you afford to give them this competitive advantage?
Author bio – Kerry has managed several Microsoft teams throughout his career, a thought leader and proficient Microsoft expert. Kerry’s passion for learning and sharing information has seen him in roles such as Microsoft industry speaker and lecturer, with almost 10 years’ experience. Kerry also loves fresh air, and this has led him to Ireland where he is a renowned industry expert, with publications in IT Briefcase, Tech Acute and Microsoft to name a few.
